![]() The code creates a function named WORDCOUNT which can be used like any other function in your Excel workbook. Go to the Insert tab of the visual basic editor and select the Module option to add a new module. TempCount = tempCount + (UBound(arrText) + 1) Alternatively, you can press Alt + F11 on your keyboard to open the visual basic editor. Go to the Developer tab and click on the Visual Basic option found in the Code section of the ribbon. Then you’ll be able to get the word count with a simple reference to the custom function. There is no Excel function built for counting words, but you can build your own custom function for this purpose by using VBA. This loads the data and new word count column to a new table in your chosen location. Then Choose the Table option from the Import Data menu and press the OK button. Go to the Home tab of the editor and click on the Close and Load command. The List.Count function then counts this list to get the total number of spaces to which you then add 1 to get a word count. The Text.PositionOf function will create a list of the position of each space character in the text. This will create a new column with the word count results. Enter the above formula into the Custom column formula input area where is the column of text to count the word in.List.Count(Text.PositionOf(," ",Occurrence.All))+1 This opens the Custom Column formula editor. Go to the Add Column tab in the editor.This will open the power query editor and you can add a word count here. This might be ideal if you are already importing your data from external sources or performing other data transformations. ![]() Power Query is another possible way to get a word count. Now you can use the COUNTA function to count the split results. This will help you get an accurate word count based on the spaces. Here the TRUE argument skips any blank values that are created during the split due to any excess spaces your text might have. ![]() The TEXTSPLIT(B3," ",TRUE) part will split the text based on the space character. The above formula will return the word count from the text in cell B3. They are only split during the formula calculation in memory. This means you don’t actually need to split the text into the workbook. Then you can use the COUNTA function to count the number of split values which are the individual words. You can use this function to split your text based on the space characters. This allows you to split text based on any delimiting character. You can do this with a dynamic array function called TEXTSPLIT. Count Words with the TEXTSPLIT and COUNTA FunctionsĪnother formula approach to counting the words in your text is to split the text into separate cells first and then count the number of cells this results in. The above formula will first remove any excess spaces from the text and then return the word count based on the spaces between words. = LEN ( TRIM ( B3 ) ) - LEN ( SUBSTITUTE ( TRIM ( B3 ), " ", "" ) ) + 1 This will guarantee the word count based on space count is accurate. It will also remove any leading or trailing spaces in the text. You can first use the TRIM function to ensure your text doesn’t have excess spaces. If this is the case then the method above won’t get you the word count. ⚠️ Warning: Your text might not always have only one space between each word. Then when you add 1, this is the total number of words. When you take the difference between these, you get the total number of spaces in the text. You can then use this to get the number of characters in the original text LEN(B3) and the number of characters in the text when spaces are removed LEN(SUBSTITUTE(B3," ","")). The LEN function will return the total number of characters in a text string. This removes all the spaces from the text. SUBSTITUTE(B3," ","") will take the text in cell B3 and replace all the space characters with an empty character. ![]() The above formula will return the count of words in cell B3. This first method will use a combination of the LEN and SUBSTITUTE functions to determine the number of space characters in the text string.Įach word is separated by a space, so knowing the number of spaces will also get you the number of words by adding 1. Count Words with the LEN and SUBSTITUTE Functions This post will show you how you can count how many words are in your text data in Excel. But there are a few clever ways to get the result you need. Unfortunately, Excel doesn’t have a built-in method for counting words. Perhaps you have comma-separated lists and need to count the number of items in each list. You might need to count the number of words in your text data for many reasons. Do you need to count the words inside a cell or range of cells in your Excel workbook? ![]()
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